Buhl Model Train Society
Meeting minutes of January 25, 2010
Present: Pres. Dave D, Jim Stevens, John T, Bob S, Ken R, Richard D, George D, Chuck D, Joe Baravich, Gordon U, Mark, Lee W
Minutes of Nov. 23, 2009 approved
Treasurer Chuck reported we have $227 in account
Expenses for show - $60.46
Donations to BCRC - $504.66
Donation to 1st Presbyterian Church for tables - $25.00
Overview of December train show:
Attendance of approximately 1050 people
BCRC benefitted from exposure
Ken's layout was great
Lots of new participants (Dave has list of new ones)
Good PR for the Train society
Door prizes had a few snafoos which need working on
Brochure needs better printing
Music added lots of good atmosphere
Handicap entrance got lots of use
Decorations were great thanks to Mark, Chuck, Carol and Carolyn
Exercise window display would have been better if lighted
We need a PA system for next show for announcements, introductions, etc.
The "Conductor" was a good addition
The Buhl Pool event was well attended; info tables were redundant
Story time was better on Sunday due to announcement over PA
Everyone seemed to enjoy the show
Good security; roof work didn't interfere
Having counters at the door helped; may have missed handicap door numbers
Need to make sure every display table has a person overseeing it
Web site photos are awsome; use for publicity next time
Suggestion we have younger (stronger) guys to get and return tables
Great cooperation from the BCRC staff all the way
Debbie DiCarlo's letter was read
Talked about sending thank you letters or notes; Dave will ask Jim M to do a general thank
you for the Herald; thank yous should be sent to table providers, door prize providers,
entertainers, new display participants, PR places, and BCRC
Suggestions were made as to the type of thank you cards we might print and have on
hand for future use; i.e., post card with train engine on it
For next show, thank you cards/letters should be ready and done as we go
Other observations on the Dec. Show:
Have assigned responsibility for handling all funds received at the show; have two
counters; count and turn in $ each day; pay security person(s)
Have more signs that give directions to the Show and to the Buhl funtions
Use more than one container for personal contributions from attendees
Have a T shirt as souvenir
Have more silent auction items to raise funds for Society
Decorate the bleachers
Have white boards for printed announcements
BCRC may want to sell snacks for the Show
Permanent O Gague Display idea
Bob Shannon suggested that the Society members build a permanent display for use in
the show. It could be built by the members individually in modular sections, which would
be put together for the Show. He estimates the cost per section to be $30. It would be
themed. Seven (7) members expressed interest and willingness.
Jennifer Perry requested we allow her to do kids hands-on train/toy display in another
room. We decided it would compete with the Show; we want to have the kids enjoying
the Show.
Date for next Model Train Show is December 11 and 12, 2010
Suggestion was made for a 1-5 pm time slot for both days
Next meeting is February 22, 2010, 6:30 PM at BCRC
Lee Weber, Secretary
